Your systems don't talk to each other
Accounting, CRM, jobs and website all hold different parts of the same data. Double entry, missed updates, wasted staff time. We fix it with proper integrations.
Perth · Est. 2007 · Founder-led
AI, Software & Integrations built around how your business actually works
Stop running your operation on spreadsheets, disconnected apps and Access databases held together with hope.
- 18yr Building business software in Perth
- 4.9★ 540+ verified client reviews
- 40+ Legacy & Access DB migrations shipped
Fixed-price · Full code ownership Xero · MYOB · ServiceM8 · simPRO Cliniko · Deputy · HubSpot · Salesforce AWS-hosted middleware Ongoing support included AI · RAG · document search
- 18+ yrs Custom software in Perth
- 540+ 4.9-star verified reviews
- Fixed Price scopes, no surprises
- 100% Code ownership, no lock-in
- AU-wide Perth-based, servicing Australia
Sound Familiar?
Six common situations we work in. If any of these sound like your business, we have probably fixed something similar this year.
Data trapped in old systems
MYOB, Reckon, Attaché, Access, Excel, Dynamics NAV or a custom database. Migrations that clean the data, keep the links, and land with fewer surprises.
Off-the-shelf software doesn't fit
Your process doesn't fit generic software. Custom web apps, portals, dashboards and workflow tools built around how your team actually works.
Old software is holding you back
Access, PHP, desktop apps and unsupported software still running key parts of the business. We modernise them while protecting the logic already inside.
Process has outgrown the way you work
You know something is inefficient but not sure if the fix is software, integration, AI, automation or a better process. We review before we recommend.
Too much manual admin
Hours a day on reports, approvals, follow-ups, data entry, copying records between systems. Workflow automation and AI tools that remove the busywork.
What we actually do
Most businesses do not need new software.
They need the software they have to work together.
You already bought the accounting system, the job system and the online store. Each one is fine on its own. The cost is the person carrying information between them, and the fact that no two of them ever quite agree.
What you already run
What we build
The layer in between
Integrations that keep those systems agreed, portals so customers and suppliers do their own entry, reporting that reconciles, and AI for the routine volume. Built around your process, not a template.
How we workWhat changes
- Nobody rekeys the same information twice
- One set of numbers everyone agrees on
- Your team spends the week on customers, not admin
Starting Points
What are you trying to fix first?
Pick the one that sounds most like your situation.
Need a custom web app?
Customer portals, booking systems, dashboards, workflow tools and internal business systems built around how your team actually works.
Connect your systems
Link Xero, MYOB, CRMs, websites, job systems, booking platforms and old databases so your data flows properly.
Move your data safely
Migrate data from old ERPs, accounting systems, Access databases, Excel files or custom software without losing the history and links that matter.
Upgrade old software
Replace or modernise old PHP systems, Access databases, desktop apps and unsupported software with secure, modern web-based systems.
Review your process
Not sure what to build yet? We review how your business works, where time is being lost, and what can be improved with software, integrations, automation or AI.
Connect AI
Connect AI to your existing software so it can read documents, answer questions from your own data, extract information and automate the repetitive steps in your workflow.
Integrations
Connect Xero, MYOB, CRMs, job systems and custom apps
We build integrations between accounting systems, CRMs, job management tools, websites, booking systems, ERPs and custom databases.
The goal is simple: reduce double entry, improve data accuracy, automate routine steps and give your team one clearer view of what is happening across the business.
- Xero, MYOB and accounting integrations
- CRM, job management and field service integrations
- API, webhook, CSV and database-level integrations
- Error logging, monitoring and reconciliation checks
- AWS-hosted middleware for secure, scalable data flow
We had people spending hours every day re-keying data between Xero and our CRM. HELLO PEOPLE connected everything with APIs. Invoices, contacts and project data now sync automatically, the time savings alone paid for the project in two months.
AI and automation
AI is only useful when three things are true
Most AI pilots stall because they were bolted on to nothing. The model was never given the business's own material, never allowed to act in a real system, and never had a person on the exceptions. Get those three right and it does real work.
-
Layer one
It can see your own material
Contracts, procedures, price lists, past jobs and email history, indexed where they already sit. It answers from your documents or says it cannot, rather than inventing something plausible.
How we build knowledge systems -
Layer two
It can act in the systems you run
Reading a document is not the job. Coding the invoice and posting it into MYOB or Xero, raising the purchase order, updating the customer, that is the job. An agent that cannot write anything back is a chatbot.
How we build agents -
Layer three
A person still handles the exceptions
You set the line: what it may finish on its own, what always reaches someone, and what the value threshold is. The routine volume goes automatically and the judgement calls do not.
How we build workflows
Case study
Xero + HubSpot + client portal, one synced record
A Melbourne professional services firm was maintaining the same client three times, once in HubSpot, once in Xero, once in the portal. Sales, finance and delivery kept drifting out of step. We connected the three systems with a proper API integration so contacts, invoices and project data now flow automatically. The team stopped doing double entry and cut 12 hours of admin a week.
Read the full case study 12 hrs/wk Admin removed
3 systems Connected end-to-end
8 weeks Scope to production
0 Manual data re-entry
Built for real operating environments
We work with businesses that have real operational complexity: legacy systems, manual workflows, disconnected software, compliance requirements and data that needs to move safely between platforms.
Mining & Field Operations
Field apps, compliance systems, operational dashboards, document search and data capture across remote sites.
Healthcare & NDIS
Secure portals, referral workflows, client records, appointment systems, workflow automation and data privacy compliance.
Hospitality & Retail
POS integrations, reporting dashboards, booking systems, loyalty platforms and multi-site visibility.
Trades & Services
ServiceM8, simPRO, job management, quoting, scheduling and Xero/MYOB sync for field and trade businesses.
Professional Services
Client portals, document workflows, reporting, time tracking and AI knowledge search for firms that run on expertise.
Membership & Community
Membership systems, renewals, event bookings, portals, payment integrations and CRM connections.
What it looks like now
The business runs, but the admin never stops
- The same order is typed into three systems by three people
- Nobody trusts the report, so everyone keeps their own spreadsheet
- Customers ring the office to ask where their job is up to
- Month end takes a week and still needs adjusting
What it looks like after
The systems talk, and the week gets quieter
- Entered once, it appears everywhere it is needed
- One set of figures, traceable back to where they came from
- Customers check status and approve quotes themselves
- Month end reconciles because it never drifted
Every project is scoped and fixed-price before you commit, delivered by the founder, and handed over with the code and credentials in your name.
Book a 15-minute scoping callOur commitments
What you can hold us to
Every software company says it is business-focused and reliable. None of that is checkable. These are the things you can ask us to put in writing before you spend anything.
-
A fixed price, agreed before anything starts
You get a written scope and a number. If the scope does not change, the number does not change. No hourly billing, no variations appearing at the end.
Ask for the scope document before you commit. It is the same one we build from.
-
You own the code, the data and the credentials
Source code, documentation, API keys and hosting are handed over in your name at the end of the project. Nothing stays locked to us, and there is no per-seat licence.
It is written into the agreement, not offered as a favour later.
-
The founder does the work
Kasun scopes it, builds it and answers your email. There is no account manager in between and nothing is passed to an offshore team.
You speak to the person who will write the code on the first call.
-
Your live systems keep running while we build
The new system runs alongside the old one until the numbers reconcile. Cutover happens on a planned window you choose, not on a Friday afternoon.
Ask what the rollback plan is. There is one, and it is written down.
-
18 years of the systems other developers decline
Access databases, unsupported PHP, MYOB Exo, Attache, Dynamics NAV and custom systems nobody documented. Over 100 Australian projects delivered.
Ask for a client in your industry doing something close to what you need.
-
Support does not end at go-live
Thirty days of post-launch support is included, monitoring is on from day one, and errors raise an alert with the record attached rather than failing quietly.
Ask to see the monitoring. It is the same thing we watch.
Solutions
Find your starting point
Most clients do not come to us with a perfect technical brief. They come with a business problem. These are the most common places we start.
A system built around how you work
Customer portals, booking systems, dashboards, workflow tools and internal business systems built around how your team actually works, not generic software that almost fits.
You get full ownership, no per-seat licensing and a system that can grow as the business changes.
Make your systems talk to each other
Xero, MYOB, Salesforce, ServiceM8, Cliniko, Deputy and dozens more. We build integrations that sync data in real time, eliminating double entry and giving you one source of truth.
Move your data without losing what matters
Migrating from MYOB, Reckon, Attaché, Access, Excel, Dynamics NAV or a custom system is rarely just an export and import. We handle data cleaning, reconciliation checks and transition planning so you move with less risk.
Move off Access, PHP or desktop. Keep the logic
Access databases, old PHP systems and desktop apps that still run key parts of your business, fragile, single-user, or unsupported. We rebuild them as modern web applications preserving your forms, queries, workflows and business logic.
No data loss. No re-training from scratch. The same system your team already knows, built properly for the web.
Automate your approval and process chains
Job requests, approvals, handoffs, escalations. Most of this can be automated with smart workflow software. We build systems that route work, notify the right people, and track every step.
See your business in real time
Pull data from your CRM, ERP, POS, and field tools into live dashboards that show you what matters. Revenue, utilisation, job progress, compliance. All in one place, updated automatically.
Turn your documents into answers
Connect AI to your policies, manuals, contracts, and SOPs. Your team asks natural-language questions and gets accurate, cited answers from your own data, not the internet.
Common questions
What people ask us before starting a project
How do I know if I actually need custom software?
If you're running critical parts of your business on spreadsheets, disconnected apps or Access databases, or if off-the-shelf software forces your team to work around it instead of with it, custom is usually the right call. If a standard tool covers 80% of what you need and you can live with the other 20%, stick with the standard tool. We'll tell you honestly which side of that line you're on.
What's the process from first call to go-live?
A 15-minute scoping call, a fixed-price quote inside 48 hours, then a phased build with working software in your hands early. We parallel-run against your current process before cutover, then hand over full source, documentation and 30 days of post-launch support.
How long does a typical project take?
About 4 to 6 weeks for a focused build (portal, integration, single workflow). 8 to 16 weeks for a full production system or a legacy rebuild. You'll see working software inside the first fortnight either way, and we deliver in phases so you can adjust as you see it running.
Do you work outside Perth?
Yes. About half our clients are in Perth, the rest are in Sydney, Melbourne, Brisbane, Adelaide and regional Australia. Founder-led delivery means it's the same team either way, and we run projects remotely with regular video check-ins. We'll come on-site for scoping and go-live if it helps.
What does fixed-price actually mean here?
We scope the project properly before we quote, then the number doesn't move unless you change scope. No hourly billing surprises. If we discover something mid-build that changes the shape of the work, we tell you before we do it, agree the change and adjust the fixed price together.
Can you take over someone else's code?
Usually yes. We regularly inherit half-finished builds, offshore projects that stalled, and old systems the original developer walked away from. We start with a code review and an honest report on what we'd keep, what we'd refactor, and what needs to be rebuilt. Sometimes the right answer is to keep going. Sometimes it's cheaper long-term to start fresh.
Who owns the code when the project ends?
You do. Every line, every asset, every credential. On handover you get the source code, deployment scripts, documentation and admin access to hosting. No lock-in, no per-seat licensing, no hostage situation if you decide to move to another developer later.
What's the typical budget range?
It's scope-based, not price-list-based. A single integration or a small portal is smaller work. A full custom business system, a legacy Access rebuild or a multi-system integration is larger. We give you a fixed-price quote inside 48 hours of the scoping call so you know exactly what it is before you commit.
Sending your details…
You can stay on this page while we send it.
Tell Us What Needs Fixing, Moving or Connecting
Tell us what system you use now, what is not working, what data needs to move, what tools need to connect, or what process you want to improve.
Prefer a quick chat? Call 0425 531 127. We answer the phone in Perth.
